Cartwright said legislators clearly intended for the “discussion stage” to be covered by the Open Meeting Act. “[I]t is clear that, when members of a public body meet informally and begin discussing matters affecting the public body, regardless of whether or not there is any motive to evade the Open Meeting Act, the discussion falls under the auspices of the Open Meeting Act,” he concluded.
This means public bodies may not meet secretly with experts in an attempt to gain more knowledge about a subject, Cartwright said. Such a meeting “must be open to the public and satisfy other requirements of the Open Meeting Act.” He explained:
An open deliberative process reveals rejected alternatives about which the public might not know if access to study sessions and deliberative meetings were denied. The public’s right to know would be defeated if a public body could hold a nonpublic “investigatory meeting” to gain insight into a matter and then reform into a public meeting for the actual vote.
Cartwright said previous state Supreme Court decisions had made clear “that when a public body’s decision making or deliberation process is influenced by outside sources the requirements of the Open Meeting Act must be satisfied.” He concluded:
When a public body meets with experts in order to gain insight into a matter, they are involved in the deliberation process. The public is interested in how and why officials decide to act or not to act. Therefore, when a public body meets with experts in order to gain insight into a matter, the Open Meeting Act requirements must be satisfied.
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