The city is going to send out an RFP for a consultant to do the following work:
The awarded consultant will be required to evaluate the physical condition of the Facility and
equipment; recommend renovations and identify associated costs necessary to make the Facility a
premier venue from a production perspective as well as an audience perspective; perform a market
demand study; and analyze the financial feasibility of upgrading the Facility. The following tasks are
provided for illustrative purposes, and not meant to be all-inclusive.
1. Conduct a comprehensive technical/physical assessment of the Facility’s existing conditions,
including but not limited to the following areas.
a. Exterior and interior aesthetics
b. Entrance, lobby, restrooms and related amenities.
c. Shelled in spaces
d. Defined suite spaces on all levels
e. Freede Little Theatre
f. City Space
g. Joel Levine Rehearsal Hall
h. Box Office locations
i. Coffee shop
It is expected that the process for performing this analysis consists of direct observation, review
and interpretation of documents, interviews with personnel and input from management, and
evaluation of the actual condition of the major physical elements, systems and operations.
During agreed upon site visits, building staff will be available through a coordinated effort to
discuss maintenance issues, past repair/replacement projects, and in general provide
information (including drawings and plans) and access to assist in the creation of the Facility
Condition Analysis.
2. Identify current level of amenities, then recommend necessary and/or desirable modifications,
enhancements, equipment acquisition and refurbishment, and associated costs.
3. Identify the current and projected market demand for any proposed upgraded space, including
current and probable users and level of usage. Primary and secondary markets should be
identified, with consideration for the types of events relative to each market area. Report on
subsidy levels of other comparable facilities, including a review of the source of support.
4. Identify the potential highest and best use of each space within the Facility, and how that
relates to its current level and type of usage and current revenues and expenses. In developing
the recommended modifications, enhancements and equipment acquisitions as specified in
paragraph 3 above, consideration should be given to creatively maximizing the potential use of
each upgraded area. This should allow for the greatest access to the Facility by a wide variety of
users and audience members, while taking into consideration the needs and requirements of
the Facility’s current users.
5. Identify direct and indirect benefits of each upgraded space to the Oklahoma City Public
Property Authority and the Civic Center Foundation. Include potential benefits that are not
readily quantifiable, such as impact on surrounding restaurants and other retail businesses.
6. Analyze the financial feasibility of each upgraded space, considering cost estimate of
recommended improvements, the condition of the current market, and other direct and indirect
benefits.
7. Provide renderings that illustrate recommended renovations and upgrades.
8. Prepare and present to the Oklahoma City Public Property Authority and the Civic Center
Foundation Board of Directors, a report containing summary findings and recommendations as
specified in this Scope of Work.
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